UPS Jobs

Job Information

UPS Procurement Manager (based in Hong Kong) in Cheung Sha Wan, Hong Kong

The General Commodities Procurement Manager is responsible for implementing and managing value-added strategic sourcing strategies within a UPS district that enable UPS to procure goods and services within complex supply chains that meet stakeholder's specifications at the best overall cost of ownership. He/she works closely with the business units and functional leads to define sourcing requirements and utilize best practice tools and market intelligence to seek the lowest cost options that will meet business needs. He/she is expected to leverage and monitor global / regional category spend when able as well as both internal and external strategic relationships to drive the procurement process to deliver savings reductions. This position reports to the APAC Procurement Director and typically manages multiple strategic commodities, with a staff consisting of supervisors and admins within a district.

Executes Strategic Sourcing Process

·Analyzes and manages spend for a group of complex commodities and directs district / country procurement strategies that are aligned with UPS business goals within the assigned categories.

·Manages some critical or highly engineered commodities for strategic global souring to ensure goals are met timely.

·When needed, establishes expertise in an assigned category through an understanding of the commodity, industry, market, the underlying cost factors, and its effect on product quality and reliability to identify cost savings and/or quality improvement opportunities.

·Formulates strategic sourcing initiatives for assigned categories to identify savings opportunities by optimizing internal and external supply chain and market.

·Ensures use of Corporate Procurement standard processes and tools, including the six-step Strategic Sourcing Methodology (SSM) and Purchasing Activity Review Committee (PARCO) process to conduct bid analysis, lead negotiations, make recommendations, and award contracts.

·Utilizes sophisticated tools and techniques to analyze spend data, gain market intelligence, manage vendor bids /awards / contracts, and vendor life cycle management.

Develops Strategic Supplier Relationships

·Oversees key strategic suppliers and manages the supplier's life cycle to drive strategic sourcing initiatives.

·Develops positive contact with suppliers and potential suppliers to focus on potential opportunities and identify risks resulting from product or market shifts.

·Works with Category Managers to ensure solutions and strategies are aligned with key suppliers.

·Works with key suppliers and cross-functional teams to ensure product quality is maintained, with potential for cost savings.

Identifies Strategic Process Improvements / Cost Management Opportunities

·Reviews trend analysis to identify opportunities for internal/external process improvements and cost reductions in category spend.

·Works closely with strategic suppliers to understand processes and cost structures of highly engineered products and partner with them to develop streamlined, cost saving solutions.

·Examines complex supply chains to identify opportunities for cost reduction and improved service.

·Creates recommendations based on areas of opportunity for review with the Region Director, District F&A, as well as Global Category Manager.

·Drafts and executes policy communication plans as necessary upon approval of process improvements or cost savings to ensure effective communication of changes.

·Implements cost reductions and/or internal/external process improvement programs to manage costs and monitor and report savings.

·Identifies and evaluates process improvement opportunities within strategic or highly engineered commodities to maximize value and reduce UPS's total cost of ownership.

Manages Internal Customer Relationships

·Provides strategic sourcing direction and leadership to internal customers (e.g., Business Units, UPS functional units, F&A, etc.) to promote opportunities.

·Assists internal customers in performing complex value analyses to establish the appropriate technical specifications for the efficient procurement of strategic or highly engineered goods and services.

·Anticipates and assesses potential Business Development impact of all strategic sourcing initiatives and communicates the potential impact to the Director.

·Develops strategic relationships with key internal customers and ensures solid lines of communication.

·Directs staff to conduct research in response to requests as necessary to ensure that appropriate decisions are made.

·Contacts suppliers to negotiate, resolve issues, and develop solutions between internal customers and suppliers.

Measures Category Performance

·Defines, establishes and monitors long term objectives for the commodities under responsibility.

·Reviews monthly reports on strategic suppliers and monitors category spend to determine category performance and identify improvement opportunities.

·Analyzes industry trends, current spend data and spend history to forecast industry direction, future spend levels, and set performance goals.

·Works with internal stakeholders and the Director to analyze and communicate market trends, as needed.

·Identifies non-compliant spend and communicates with appropriate groups to bring spend into compliance.

·Tracks and reviews cost savings and controlled spend to track category performance on quarterly metrics and make adjustments, as needed.

Manages and Develops Others

·Manages resources and people processes (e.g., Performance Management, Career Development, Training, Staffing, etc.) to ensure the day to day administration of processes and formal procedures.

·Identifies individual and team skill gaps and developmental opportunities (e.g., training, special assignments, conferences, projects, etc.) to facilitate individual and team development.

·Ensures that direct and indirect reports have documented career goals and detailed plans for achieving these goals to develop them personally and professionally.

·Conducts frequent performance evaluations in a consistent, fair, and objective manner to facilitate open communication and encourage continuous performance improvement.

·Holds others accountable to established performance levels to achieve individual and group goals.

·Resolves individual and group performance issues in accordance with UPS’s policies and procedures in a timely manner to motivate and foster teamwork.

·Coaches others and provides on-going feedback and support to improve performance.

·Identifies opportunities to involve others in new and challenging work assignments and/or rotations that advance the skills and capabilities of individuals and the organization.

·Makes promotion, lateral and salary recommendations to reward employee performance.

Manages RFI and RFP Processes

·Develops Requests for Information (RFI) and Requests for Proposal (RFP), evaluation matrices, and vendor correspondence to provide information regarding business needs.

·Identifies and contacts vendors to meet system, operational, and project requirements.

·Obtains final proposals from vendors to proceed with buying process.

·Reviews and compares the business and commercial aspect of vendor proposals, in the areas of price, resources, service capabilities and contract terms and conditions.

·Receives vendor proposals to distribute to appropriate project team members.

Manages Contracts

·Drafts contracts based on UPS standards, vendor proposals and UPS requirements to secure deals with vendors.

·Modifies standard contracts based on commercial and technical needs and vendor proposal to develop contractual requirements for final acceptance

·Works with outside counsel to write and negotiate project specific contracts for highly visible, high dollar value contracts.

·Writes contracts to meet specific project requirements to develop contractual requirements for final acceptance of product, system or service as defined in statement of work.

·Develops position papers to highlight commercial and contractual issues and concerns and determine project and contractual goals.

·Writes contracts to meet specific project requirements to develop contractual requirements for final acceptance of product, system or service as defined in statement of work.

·Develops strategic negotiation plans to facilitate future contract negotiations.

·Perform due diligence in the review of contracts prior to authorizing execution including procurement plans, commercial evaluations and legal assessments developed in support of projects.

·Prepares contract summaries and makes recommendations to management to execute binding agreements and justify the commercial viability of recommendations.

·Develops risk analysis documents to inform management decisions.

·Interfaces with vendors to ensure ethical and fair business practices.

Oversees Bid Analysis

·Creates financial analyses to understand current conditions, develop preliminary cost analyses and estimate total recurring and nonrecurring costs.

·Evaluate potential suppliers detailed current and near future financial viability.

·Manage sourcing process in UPS preferred esourcing tool and Run financial models to make award recommendations, as well as lease vs buy decisions.

Manages Supplier Life Cycle

·Leads negotiations until final agreement is reached and recommends contract to ensure proper execution.

·Provides guidance to stakeholders to ensure structure of Statements of Work are followed.

·Ensures contract is approved and entered in repository prior to new business start date.

·Manages vendor performance to ensure contract agreements are followed.

·Ensures vendor's responsibility on mission critical products is clear.

·Works with project team to guide acquisition through supplier life cycle.

·Serves as a point of contact for vendors to answer questions and resolve issues.


• Bachelor Degree or equivalent; Finance, Engineering or Logistics preferred

• Minimum 5 years of procurement experience

• Procurement certifications - CPM or similar preferred

• Minimum 5 years managing people

• Strong communication and negotiation skills

• Proficient in Mandarin and English language, with Cantonese helpful

• Strong business, technical and financial acumen


Category: Mechanics and Engineering, Finance, Accounting, and Tax

Requisition Number: 055738

Location: Cheung Sha Wan,HKG