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UPS Aircraft Maintenance PT Admin - Oakland in Oakland, California

Job Title: Aircraft Maintenance Part-Time Admin Assistant

Department: ACMX/Northwest Division – OAK Gateway, Oakland, CA

Days: Monday - Friday Hours: 2:00pm – 7:00pm Hours per Week: 25

Work Environment: Professional office environment.

Job Summary: The Aircraft Maintenance Administrative employee will be responsible for general and assigned tasks including general office duties, auditing and processing expense accounts and invoices, ordering supplies, travel arrangements, and maintaining training records. Work close with the supervisor on duty to accomplish the awarding, notification and execution of TDY's per the Local 2727 CBA.

Job Description:

General Office Duties i.e. answering telephone calls, data entry, filing, mail distribution, creating spreadsheets, etc. Financial responsibility including reconciling purchase card statements, auditing and processing expense accounts and processing invoices including updating/distribution of invoice excel spreadsheets; Ordering office supplies and uniforms and audit invoices. Timecard verification, making travel arrangements, payroll and issue resolution, Data entry into Excel and Access databases, Process invoices, updates and distribute invoice spreadsheets. Compile and file balanced scorecard, service failure reports. Maintain and file training records.

Required Skills:

  • Demonstrated ability to handle multiple tasks in a fast-paced environment under supervision with high attention to detail.

  • Effective oral/written communication, problem solving, basic research and time management skills.

Preferred Skills:

  • Strong MS Office skills especially Excel.

  • Proficiency in Microsoft Office tools (Word, PowerPoint, Access and Outlook).

Interpersonal Skills: Strong interpersonal skills and ability to resolve issues with internal and external customers and vendors. Ability to maintain confidentiality. Ability to read, interpret and apply contracts. Strong organizational skills.

Applicant must complete a Pymetrics assessment in order to be considered for this position. An email from “UPS Recruitment” containing instructions will be sent to the email address associated with the application within 24-48 hours of supervisor approval. Applicant will have 3 business days to complete the assessment.

UPS is an equal opportunity employer. UPS does not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity or any other characteristic protected by law


Category: Administrative, Professional

Requisition Number: 267612

Location: Oakland,California