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UPS Executive Assistant in San Diego, California

The UPS Store, Inc., a wholly owned subsidiary of UPS is the world's largest franchisor of retail shipping, postal, printing and business service centers. The UPS Store has over 5,000 independently owned locations in the U.S. and Canada. If you're looking for an exciting and dynamic career opportunity, we want to hear from you!

The Executive Assistant supports the President and Executive Level Staff to ensure their ability to effectively and efficiently perform their organizational responsibilities. He/She manages executive schedules, coordinates all aspects of travel planning, plans meetings, and events. More importantly, he/she builds relationships throughout the organization, exercises judgment and discretion, and handles complex and difficult situations diplomatically.

Responsibilities and Duties

  • Coordinates meetings and travel arrangements

  • Provides department phone support and maintains office supplies

  • Prepares expense reports, check requests, and correspondence

  • Assists with payroll, attendance, supervision, and reporting

  • Prepares monthly budget tracking

  • Tracks conflict resolution issues with our Legal Department

  • Maintains, tracks, and distributes files and information

  • Maintains electronic and hard copy documents and files

  • Distributes electronic files to the appropriate parties as needed

  • Reviews files for accuracy and follows-up with the appropriate party to obtain missing information

  • Manages internal filing system

  • Locates and delivers files and documents as requested

  • Coordinates monthly department status reports

  • Handles other administrative duties as assigned

Knowledge and Skills

  • High School Diploma

  • Experience in an administrative support role

  • Experience in a professional business office

  • Excellent communication skills, both written and verbal

  • Highly organized

  • Working knowledge of MS Office Suite

  • Positive attitude

  • Ability to work in a fast-paced environment

  • Ability to multi-task and handle multiple responsibilities simultaneously

UPS is an equal opportunity employer. UPS does not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity or any other characteristic protected by law


Category: Administrative, Professional

Requisition Number: 273015

Location: San Diego,California