UPS Automotive Specialist in Sunnyvale, California

Job Summary

The Automotive Specialist works with the Fleet Manager to provide Automotive data and to analyze and implement Automotive processes and procedures. He / She promotes safety and compliance in Automotive facilities. The Automotive Specialist also works on special projects as requested.

The Automotive Specialist follows guidelines outlined in the automotive procedures manuals and automotive environmental manual to ensure that procedures comply with regulatory agency requirements (e.g., DOT, EPA, Ketter, etc.), UPS policies, and federal, state, and local laws. He/She assists the management team in preparing repair orders and contacts vendors for outside service when necessary to obtain proper approval and service. This position verifies that outside vendors are in compliance with contract agreements, including maintaining current licensure and insurance. The Automotive Specialist reconciles invoices to ensure funds and payments are allocated appropriately and in a timely fashion. He/She assists the management team in monitoring key expense indices (e.g., fuel, replacement parts, tires, labor hours, etc.) to resolve discrepancies, identify & implement cost-saving strategies, and provide feedback to appropriate levels in the organization.

Other Duties

  • Conducts price comparisons between vendors to control supply and repair costs.

  • Reconciles invoices to ensure funds and payments are allocated appropriately and in a timely fashion.

  • Audits fuel and oil system to ensure vehicles receive necessary repairs and maintenance.

  • Tracks component failures and replacements to identify and respond to equipment failure trends.

  • Adheres to purchasing limits, expense approval procedures, and equipment disposal guidelines to remain within cost plan.

  • Performs periodic physical inventory audits to validate inventory status.

  • Prepares inventory-based reports to document status and for use in analyses.

  • Processes and inputs non-power (e.g., trailers, dollies, etc.) and power (i.e., feeders, package cars, etc.) equipment information into Automotive’s databases to track and manage the equipment.

  • Takes calls and records critical information and time of call to ensure timely response.

  • Contacts Feeder or Package Center to provide updates on developments to ensure that service commitments are met.

Preferred Competencies

  • Conducts Research: Identifies the business problem that requires research; identifies sources of information that are relevant to a problem; reviews literature and data related to the research question; summarizes information from data sources.

  • Detail Orientation: Captures/documents specific and accurate information; learns subjects thoroughly and in detail; completes work with thoroughness; supplies appropriate details when requested; maintains organized files.

  • Report Generation: Generates reports in appropriate format using basic software; reviews reports to ensure accuracy and completeness; identifies issues with report generation (e.g., missing variables, incorrect data, etc.)


  • Experience with Invoice reconciliation – Preferred

  • Experience Auditing Processes - Preferred

UPS is an equal opportunity employer – race/color/religion/sex/national origin/veteran/disability/sexual orientation/gender identity


Category: Operations

Requisition Number: 159438

Location: Sunnyvale,California